HR Software Packages

Will HR Software Packages Benefit Startups?

With your startup, you may have taken the role of HR in addition to business-related tasks. And you quickly discover that HR can be challenging.

HR is more than handling administrative work. As an essential part of your business, HR is responsible for keeping employees motivated and building a company culture. If you want to retain good employees, you should focus on their wellbeing and professional growth, aside from payroll.

Fortunately, HR packages like HReasily and other similar software are readily available. Here are some of their standard features.


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Computes Payroll Automatically

As a startup with less than five employees, you may have succeeded with a crude payroll system by doing manual calculations or using spreadsheets. However, as your team grows, these manual processes will be more tedious.

At least eight Asian countries actively use HR software packages – Singapore, Malaysia, Indonesia, Philippines, Cambodia, Hong Kong, and Thailand. The system automatically computes for payroll based on local government regulations.

For example, the setup of Singapore’s Ministry of Manpower (MOM) and the Philippine’s Department of Labor and Employment (DOLE) payroll rules use the same software version.

Stores Employee Documents

Most startup owners work from home. An advantage of using HR software is that all documents can be scanned and stored in the system. There is no need to file and store paper documents – a big space saver.

Since the storage of information is in the cloud, you can access the following documents wherever you are:

  • Job descriptions
  • Employee handbook containing policies regarding attendance, vacations, benefits, leaves, clothes, and grooming standards
  • Proof that employee read and understood the employee handbook
  • Performance appraisals
  • Interview notes
  • Background checks
  • Resumes
  • Leaves
  • Training provided

Since it has a central place to store data, you will have the necessary documents to protect yourself against possible lawsuits.

Manages Leaves

If your staff works remotely, HR software packages allow them to apply for leaves using their mobile devices. Likewise, you can approve anywhere you are online. This approach is a definite improvement over paper leave applications.

In addition to this, the software allows you to create leave types. Aside from the standard vacation and sick leaves, you can include the following benefits:

  • Parental leave
  • Caregiver leave
  • Compassionate or bereavement leave
  • Community service leave
  • Long service leave
  • Jury duty leave
  • Personal time off leave
  • Sabbatical leave

Submits Claims

Another benefit of HR software is its claims module wherein staff submit photos of business receipts. Because the software is cloud-based, you (or a recommended officer in your team) can approve anywhere. With digitised data, there is no need to file paper claims and receipts.

It also supports multi-currency claims. Therefore, if your staff is travelling or working remotely, the system automatically computes based on prevailing currency rates.

Another plus is the integration of claims with payroll. This feature ensures the payment of approved applications in succeeding payroll cycles.

Captures Attendance

With HR software systems like HReasily, staff can log in and log off from work using fingerprint scanners or Point of Sale software. Under the new normal of the COVID pandemic, having a way of capturing the attendance of remote workers is beneficial.

Another plus is the integration of attendance and payroll. Therefore, paper-based attendance sheets and Bundy clocks are no longer necessary. Under the software, the pay is automatically computed based on the employee’s total hours and pay scale.

In addition to the benefits above, most HR systems are secure. Aside from having daily backups, they require a two-factor authorisation before allowing anyone to log in.

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